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Status Future consideration
Created by Guest
Created on Aug 11, 2021

Implement a P8 #Creator place holder

A business partner has a requirement where they do not want the creator user to be the owner of a document, but they still need to apply permissions to the creator on that document. The current #Creator-Owner place holder is too broad for their needs.

They want the creator to have specific rights but not the default rights - the user should not have rights to change permissions on a created document. They are already working with security parents, and are aware that they could apply security changes with sweeps (takes too long with many millions of documents), or with an event action (requires coding).

The business partner has suggested creating a new P8 place holder #Creator, much like the current #Creator-Owner, that would apply a default set of permissions to the document ONLY as the creator, and not make the user the owner of the document. Currently there does not appear to be a way to make this happen with OOTB functions, as setting the #Creator-Owner to null in the document class Default Instance Security does indeed cause the document owner to be unset, but also does not apply the #Creator-Owner permissions listed in the DIS to the document.

The requirements for this #Creator place holder are:

- The creator of the document does NOT have (the currently given through Owner) implicit rights to the document.

- Applies permissions only to the user who created the document.

Although it is possible to change the permissions afterwards with a sweep or event action, this new #Creator place holder would make the product more user-friendly and provide an OOTB solution to this problem. The business partner has many use cases where they want to change the permissions *only* of the document creator during creation, but can't do it any other way without either a lot of rework, or custom code.

Why is it useful?

Allows P8 administrators to apply permissions to the creator user of a document without that user becoming the owner of the document, as an OOTB feature.

Who would benefit from this IDEA? P8 administrators
  • Admin
    LAUREN Mayes
    Sep 16, 2021

    One possible workaround would involve using change pre-processors in order to achieve this enhancement.